What does an AI employee do for your business?

What is an AI employee?

An AI employee is software that handles one well-defined task on its own: answering the phone, working your inbox, chasing a quote, booking a receipt or requesting a review. It runs 24/7 under your company name, on the channels your customers already use, and costs a fraction of a salaried hire: from €89 a month with us, everything included.

Why "employee" and not "agent": because the question a business owner asks is not which technology sits underneath, but which work leaves their desk. So we group the offer by the role it takes over. An AI receptionist does the front, an AI back office assistant does the work behind it, an AI marketing assistant does the reviews and the content.

Not a chatbot that merely answers questions, then, but software that actually finishes work: from incoming call to booked appointment, from finished job to paid invoice. We unpack that distinction in chatbot or AI agent: what's the difference.

Which tasks can you reliably automate in 2026?

The rule of thumb: anything recurring, text-based or administrative is reliable today. What is not reliable, and what we deliberately refuse to sell, is AI that judges free-form construction photos or sets prices on its own. The estimate stays with the professional; the agent does the work around it.

Our offer, grouped by what it solves for you:

Never miss a customer again

• Voicemail Agent: missed call → automatic WhatsApp message within a minute under your name; if the caller replies, the conversation continues in WhatsApp.
• Phone Agent: answers live, handles questions, recognises emergencies and transfers to the on-call engineer. Also read: what does an AI receptionist cost in 2026?
• Request intake: smart form on your site or via WhatsApp, including photo and video upload.

More jobs from the same requests

• Follow-up agent: every quote followed up automatically on days 3, 7 and 14, and a reply stops the follow-up. Deep dive: automatic quote follow-up.
• Review agent: job done → review request with a reminder; new review → draft reply ready.
• Lead connector: every enquiry from your site, phone or WhatsApp complete in your CRM or calendar, with a notification.

Admin that keeps itself up to date

• Admin agent: receipt or invoice PDF → supplier, amount and VAT extracted and booked into Exact, e-Boekhouden or Moneybird.
• Receivables agent: outstanding invoices chased politely but consistently, with a payment link, and the exceptions routed to you.
• Reminder agent: appointment, inspection, service and expiry reminders out, and no-shows followed up.
• Email assistant: your inbox answered from your own knowledge base, with drafts you approve.

More on this: automate your admin with AI and which admin tasks AI can take over.

And whatever only exists in your trade

The modules above work in any trade. What doesn't fit them we build around your process, with the same one to two week lead time and the same check step:

• Handover file: photos with a short tag → automatically named and sorted per project; handover = one click to a complete file PDF.
• Fault & knowledge: faults triaged via WhatsApp (brand, error code, type plate) → self-help or the right engineer with the right parts.
• Waiting lists and recall care for practices, recruitment via a QR on the van, or a weekly numbers summary in your inbox.

What it turns out to be comes from the free scan.

What does an AI agent cost per month?

An AI employee costs €0 to €795 in one-off setup at Van Borg Agency and €89 to €599 per month, excl. VAT. The rent covers everything: hosting, monitoring, AI usage (tokens), messaging costs, support and continuous optimisation. Only call minutes beyond the bundle of 400 are billed separately, at €0.39. Prices updated: September 2026.

| Role | Setup | Per month | | --- | --- | --- | | AI receptionist: phone, website and WhatsApp together | €795 | €495 | | Separate parts: Voicemail, ChatAgent or Phone Agent | €195–595 | €89–349 | | AI back office: email, admin, follow-up, reminders | €295–595 | €149–349 | | AI marketing: reviews, social content, findability | €0–295 | €99–599 | | Websites: found in Google and AI | €199 | €99 |

What that work costs you in human hours today varies a lot by trade. We worked it out per sector on the industry pages. See the pricing page for the full overview and the calculator.

Will an AI employee replace my staff?

No. An AI employee takes over the work nobody currently gets around to: answering missed calls, sorting email, chasing quotes, booking receipts, requesting reviews. Your specialists stay specialists, and your office staff get time back for the work where a human genuinely makes the difference: talking to customers and solving problems.

In practice it tends to work the other way round: at businesses that can't find office staff at all, the agent fills exactly the gap that otherwise ends up on the kitchen table at night.

How fast is an AI agent live?

The ChatAgent is live within a few days; the Voicemail Agent takes one to two weeks because WhatsApp has to approve your message. The Phone Agent takes one to two weeks, because we train it on your rates, service area and emergency rules, and the website two to three weeks. You install nothing yourself.

We build, connect and manage everything remotely. You supply the input in a single 45-minute conversation.

How do you choose where to start?

Start at your biggest leak, not at the coolest tech. Missing calls? Start with the Voicemail Agent or the Phone Agent. Quotes going stale? The follow-up flow. Drowning in receipts? The admin flow. Most businesses start with one door-opener of around €89 a month, see how the agents work within a month, and only then expand.

Not sure where your leak is? In a free AI workflow scan of 30–45 minutes we map it together. No strings attached, with direct advice on which products fit.