Solutions
What is a quote bot and what does it do for you?
A quote bot turns your notes from a site visit into a complete quote using your own rates, tiers and terms, and puts it up for review. You dictate or message what you saw, photos welcome; the bot calculates, writes and fills in the gaps. You hit send.
Why speed wins the job here
Whoever quotes first usually wins the job. That is not a sales line but a consequence of how people buy: someone calls three firms, and the one who comes back first with a concrete number sets the benchmark the rest are measured against. The problem is that writing quotes is evening work. You are on site during the day, and the write-up slides to Sunday night — or to next week, when things are busy. In those days of silence your competitor has already replied. A quote bot takes that work out of your evening and puts it back on the day itself, while the visit is still fresh.
How it works in practice
You walk to the van and dictate what needs doing: square metres, materials, quirks, an estimate of the hours. You send photos of the situation afterwards. The bot reads that out, matches it to your price list and tiers, writes up the line items in your tone of voice and puts your standard terms underneath. What it doesn't know, it asks — it will not invent a price that doesn't exist. You get a draft you can still edit; nothing leaves without your approval. If it then goes quiet, follow-up takes over: a message after three days, an email after a week, and one final nudge. The moment the customer replies, everything stops.
What a quote bot does not solve
It is only as good as your price list. If you work with amounts that live in your head per customer and nowhere else, that is the first thing we put on paper together — and it is usually the most useful part of the rollout, quite apart from the bot. It also doesn't take over the estimating: how many hours something takes is your call, because that is craft knowledge and not arithmetic. And it sends nothing on its own. That is deliberate: a quote is an offer with legal consequences, and that belongs with a human. What it does take away is the typing, the looking up of rates, the tidying and the chasing.
Where you rent this
The ChatAgent, which qualifies enquiries up front
Also registered as
This solution is registered at the Dutch Chamber of Commerce under Offertebot, Offerte Generator and AI Offertemaker. See the full trade name register.
Frequently asked questions
How quickly can a quote bot be running for me?
Reckon on one to two weeks. Most of the work is not the bot but your price list: rates, tiers, material lines and the standard text that belongs under every quote. If that already exists somewhere tidy, it goes fast. If it lives in your head, we put it on paper together — usually the most useful part.
Can it send quotes without me looking?
No, and that is deliberate. A quote is an offer with legal consequences: it contains a price you can be held to. The bot prepares it, you read it over and hit send. The follow-up afterwards does run on its own, because there is no new offer in it.
Does this work if I use fixed package prices?
Especially then. Fixed packages are easier to automate than hourly work, because the choice is finite: the bot asks which package and which extras, and the quote is done. If you work with a mix — a package plus actual costs — it fills in the fixed lines and leaves the variable ones as provisional sums, with your explanation underneath.
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